Sales Status Mapping for HubSpot

Use sales status mapping to determine in which situations HubSpot should automatically register and segment your customers.

You need to set the rule for each of the products in Guru with HubSpot. This configuration is done through Status Mapping.

On this page:

• Add sales/subscription status mapping to HubSpot

• View the Mappings list

• Update Status Mapping

• Duplicate Status Mapping

• Delete Status Mapping

• Consult Audit

  • Consult Audit filters

Add sales/subscription status mapping to HubSpot

Add sales/subscription status mapping to HubSpot.

Steps:

1 - Access the Guru admin with your username and password.

2 - In the side menu, access Settings > Integrations > Autoresponders > HubSpot.

3 - Click on Additional Settings and then on Status Mapping.

4 - According to the mapping you want to perform, select Subscriptions or Sales. Example: if you sell a subscription product, select the Subscriptions option.

5 - Next, click on Add Mapping.

6 - Enter:

1. Products (Guru): select the product in Guru for which you want to configure the mapping rules;

2. Status: select the transaction status that will trigger and associate with the tag;

3. Add to List: add the selected HubSpot list.

7 - Click on Send.

8 - Repeat steps 4 to 7 for each mapping you want to perform.

View the Mappings list

By default, the mapping list is organized by creation date (newest to oldest). For faster page loading, only the first 30 records are displayed. If you want to view the remaining items on the list, you can scroll down to the bottom of the page and click See more in the bottom center of the screen.

Steps:

1 - Access the Guru admin with your username and password.

2 - In the side menu, access Settings > Integrations > Autoresponders > HubSpot.

4 - According to the mapping you want to perform, select Subscriptions or Sales. Example: if you sell a subscription product, select the Subscriptions option.

5 - In Check mapping list, you can add a filter (Optional).

6 - In the top right corner, click on Filters.

7 - Fill in one or more filter options:

1. Status: searches for the transaction status associated with the tag;

2. Products: searches for sales linked to the selected product(s) - products with at least one registered sale will be displayed.

8 - Click on Filter.

9 - The list displays the following information:

1. Products (Guru): the product in Guru for which you want to configure the mapping rules;

2. Status: the transaction status that will trigger and associate with the tag;

3. Add to List: the selected HubSpot list.

Update Status Mapping

Once created, you can update a status mapping. This feature is useful when you need to change the trigger rule for a status in HubSpot.

Steps:

1 – In the list, locate the desired product and click on it.

2 – Enter:

1. Products (Guru): select the product in Guru for which you want to configure the mapping rules;

2. Status: select the transaction status that will trigger and associate with the tag;

3. Add to List: add the selected HubSpot list.

3 – Click on Send.

Duplicate Status Mapping

Once created, you can duplicate a status mapping. This feature is useful when you want to create a new status mapping based on an existing mapping.

Steps:

1 - Access the Guru admin with your username and password.

2 - In the side menu, access Settings > Integrations > Autoresponders > HubSpot.

3 - Click on Additional Settings and then on Status Mapping.

4 - According to the mapping you want to perform, select Subscriptions or Sales. Example: if you sell a subscription product, select the Subscriptions option.

5 - Next, click on Duplicate.

6 - Enter:

1. Origin Products (Guru): select the source product from which settings will be copied;

2. Target Product: select the product that will keep the same settings as the source product.

7 - Click on Send.

Delete Status Mapping

Once created, you can remove a status mapping. This feature is useful when you no longer want to map the status in HubSpot when a product or subscription sale occurs in Guru.

Steps:

1 – In the list, locate the desired mapping and click the corresponding Remove button for it.

2 - Confirm that you want to delete it. To confirm that the mapping was deleted, a message will be displayed for a few seconds at the top right of the page.

Consult Audit

As a security measure, Guru keeps a history of all operations performed in product mapping, identifying user, date/time of the operation, and other details.

Steps:

1 - In the side menu, access Settings > Integrations > Autoresponders > HubSpot.

2 - Click on Additional Settings and then on Status Mapping.

3 - Click on the Audit tab.

4 - Activities are displayed on a timeline (from most recent to oldest).

5 - If you wish, you can view the activity details by clicking on its title.

6 - Click on one of the available sections to view the data:

Detail

Displays detailed information about the activity in question.

1. ID: identification number (ID) of the update;

2. Type of change made;

3. Created at: date the activity was recorded.

User

Displays information about the user who performed the action.

1. Name: name of the user who performed the operation;

2. Email: email of the user who performed the operation.

Infrastructure

Displays infrastructure information (country, IP, user agent…) for the related activity.

1. Country, Region, City, Latitude & Longitude: location of the device that performed the activity;

2. IP: IP address of the device;

3. User Agent: user agent identification that performed the operation.

Consult Audit filters

You can use filters to view a smaller subset of existing audits. This feature is useful for finding specific audits you want to view.

Steps:

1 - In the side menu, access Settings > Integrations > Autoresponders > HubSpot.

2 - Click on Additional Settings and then on Status Mapping.

3 - Click on the Audit tab.

4 - Under Audit, click on Filters.

5 - Fill in one or more filter options:

1. Period: searches for audits registered in the selected period - you can use the predefined time range buttons or select the date you want to view;

6 - Click on Filter.

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